Policies & Procedures

The Renaissance Academy Prep School for Boys Admissions | Policy & Procedures

 

Beginning as a mentoring program for inner city young athletes, and their families in Birmingham, AL and surrounding areas, The Renaissance Academy Prep School for Boys offers a comprehensive education for young men in grade 5 through grade 12. Achievers receive an excellent academic education, career and workforce development education, along with a Biblical world view cultivating a distinctive generation prepared to impact the world for Christ.

 

General Policy

 

Admission to The Renaissance Academy Prep School for Boys is based on a three-fold standard.

 

The Achiever and family must demonstrate a desire to receive an education built upon an openly evangelical Christian perspective that asserts the Lordship of Jesus Christ in everyday living and the authority of Scripture to establish moral guidelines for righteous living.

 

Accordingly, at least one parent in the household must genuinely acknowledge a relationship with Jesus Christ through the process of a family interview. At the same time, through receiving a pastor recommendation, families must exhibit a commitment to a local church through regular attendance and service.

 

The Achiever must demonstrate some academic competence as indicated by previous grades, standardized achievement test scores, and math and English assessments to determine grade level performance and appropriate placement. All new Achievers will be accepted conditionally for the first semester based upon academics and behavior. An Achiever’s acceptance at any grade level is contingent upon the Achiever’s ability as measured by a pre-admissions diagnostic assessment program and by the interview data. Should a change be deemed necessary, parents will be notified before the end of the first semester. During this period, an Achiever can be dismissed if problems develop in any of these areas. Academically, the Achiever must maintain a 3.0 GPA or higher in all academic areas. Socially, their behavior must be in compliance with the guidelines listed in the Achiever/Parent Handbook.

 

The Achiever and family must give evidence of willingness to submit to the policies and procedures of The Renaissance Academy Prep School for Boys. This is determined through interviews with the Achiever and family, through teacher and pastoral recommendations, and by the family agreeing to The Renaissance Academy Prep School for Boys Statement of Faith. In addition, this requirement is fulfilled by having each parent annually sign the school’s Statement of Faith, Corporal Punishment Agreement, Parental Commitment Agreement, and Achiever Conduct Agreement.

 

Families seeking admission to TRAPSFB must meet the following standards:

  • The parent(s) or guardian(s) must have legal custody of the child(ren), and they must reside in the household for the majority of the time.
  • In the case of a divorce, the parents must submit a current Custody Agreement or Parenting Plan.
  • The family must have at least one parent or guardian residing in the household.

 

No applicant shall be admitted who:

  • ​Is not eligible to return to their previous school due to continual major offenses that violate the former school’s code of conduct, or is not eligible to return to their previous school due to what the administrative faculty and Board of Directors of The Renaissance Academy Prep School for Boys deem extreme.
  •  Has a history of disciplinary problems at prior schools.
  • Has an academic deficiency that cannot be addressed at TRAPSFB. (This is based upon assessments, prior school records or information received from previous instructors.)
  • Has an emotional problem that cannot be met by TRAPSFB.
  • Has a court record or a reputation that is ungodly.
  • Has a physical handicap or learning disability for which our program is not staffed. (On very rare occasion, exceptions will be made.)
  • Is married or has been married.
  • Has custody of guardianship of a child.
  • Has any other educational, social and/or physical need that cannot be met by TRAPSFB’s existing programs, services or staff.

The Renaissance Academy Prep School for Boys (TRAPSFB) admits Achievers of any race, color, national and ethnic origin to all the rights, privileges, programs and activities accorded or made available to TRAPSFB Achievers. We do not discriminate on the basis of gender, race, color, national or ethnic origin in the administration of our educational policies, admissions procedures, tuition assistance awards, athletic or other school-administered programs. We do, however, reserve the right to deny admission to any individual who cannot benefit from enrollment based on past academic achievement, conduct history, disqualifying health issue, or who refuses to comply with the stated philosophy and statement of faith of The Renaissance Academy Prep School for Boys.

 

TRAPSFB, as a private institution, reserves the privilege of setting and maintaining its own standards for Achiever conduct, dress, and scholarship. Admission to TRAPSFB is a privilege and not a right. Therefore, TRAPSFB maintains the right to admit only those Achievers who are in harmony with the standards of TRAPSFB. Further, TRAPSFB reserves the right, without refunding tuition, to dismiss any Achiever who does not respect its standards or provide reasonable cooperation in the educational process, or whose conduct is considered detrimental to the best interest of TRAPSFB and its mission.

 

In determining admission to TRAPSFB for all Achievers in grades 5 – 12, multiple factors are considered. These factors include, but are not limited to, academics, conduct history, reference checks, and parental attitude and support. TRAPSFB reserves the right to deny any Achiever admission at any time for any reason and is not obligated to disclose the reasons for the denial.

 

Grade Level Requirements

Elementary – Grades 5 – 6

  • To be admitted, an Achiever must present evidence of readiness, including the satisfactory completion of work for the grade previous to that for which he is making an application.
  • Achievers must show at least average performance as indicated by a standardized testing program. Achievers must have passed the most recent grade level prior to application.
  • Achievers will complete pre-admissions diagnostic assessments to determine grade placement.
  • If it is determined that gaps exist in academic areas, additional intervention may be required.
  • In addition to one pastor recommendation on the family, Achievers in grades 5-6 are required to submit recommendations from a current homeroom teacher, another current teacher, and an administrator or counselor. However, recommendation forms are electronic and are not included in the online application. They will be emailed directly to individuals, selected by you when your admissions application has been submitted. The administrator may conduct a follow-up phone call on the recommendations.

 

Middle School and High School – Grades 7-12

  • To be admitted, an Achiever must present evidence of competency in language arts and mathematics skills for the academic level to which the Achiever is to be enrolled.
  • Achievers will complete pre-admissions diagnostic assessments to determine grade placement.
  • For admittance to middle school, an Achiever must have successfully passed the previous grade.
  • For grade nine admittance, an Achiever must have successfully completed all requirements for promotion from grade eight to high school.
  • For admittance to grades ten, eleven, or twelve, an Achiever must have successfully earned the required number of credits to be classified as a sophomore, junior, or senior. As credits are evaluated, additional coursework may be required.
  • If it is determined that gaps exist in academic areas, additional intervention may be required.
  • In addition to one pastor recommendation on the family, Achievers in grades 7-12 are required to submit recommendations from a current math teacher, English teacher, and an administrator or counselor. However, recommendation forms are electronic and are not included in the online application. They will be emailed directly to individuals, selected by you when your admissions application has been submitted. The administrator may conduct a follow-up phone call on the recommendations.
  • The Achiever will also be asked to sign the upper-grade Achiever Conduct Agreement.

 

To Apply

Depending upon grade level, the following is a checklist of admission requirements:

  • Complete and submit the online New Achiever Application and non-refundable $50.00 application fee
  • Submit a copy of the Achiever’s last report card
  • Submit official transcripts for high school Achievers
  • Submit copy of the last standardized test scores (norm-referenced)
  • Submit a copy of the Achiever’s official birth certificate
  • Submit a copy of official current immunizations (validated with a doctor’s signature or clinic stamp)
  • Complete pre-admissions diagnostic assessment to ensure grade level readiness

 

Required Supplemental Forms

In addition to submitting an online New Achiever Application, a Records Release Form and an Information Release Form must be completed, signed, and submitted to the Admissions Office.

 

The Records Release and Information Release Forms must be received along with all records, recommendations, and assessments in order for an application to be considered complete. Upon completion, a family interview will be scheduled. We strongly recommend that all completed release forms be emailed to info@traprepbham.org . Forms delayed or lost in the mail will also delay the completion of your application.

 

Required Release Forms

► Records Release (one per applicant, depending upon number of previous schools attended)

► Information Release (one per applicant)

 

Applicants must also submit a completed Confidential Pastor Recommendation Form (one per family), Confidential Administrator/Counselor Recommendation Form, and two Confidential Teacher Recommendation Forms. However, the recommendation forms are electronic and will be emailed to the aforementioned individuals. The Recommendation Forms are not included within the online application. They will be emailed directly to individuals, designated by you when your online admissions application has been submitted.

The Director of Admissions will monitor applications and notify parents of missing documents. When complete, the application file will be forwarded to the Board of Directors, Headmaster, and the Director of Admissions for evaluation. After review of the application file, family interviews will be scheduled.

 

Interview

The Board of Directors, the Director of Admissions, and the Headmaster will evaluate each Achiever’s application and determine whether to schedule an interview. If an interview is granted, both parents and Achiever are required to attend. The purpose of the interview is to meet the family, to validate and clarify information, to assess compatibility between family and the school, and to determine whether the school can meet the educational needs of the Achiever. All Achievers applying for grade five through grade twelve will be required to take a pre-admissions grade level diagnostics assessment. Secondary Achievers will also be required to complete a Career Explorations assessment to help determine possible career paths and for student internship placement.

 

After the interview, parents will be notified of acceptance or non-acceptance. Upon acceptance, parents will be invited to complete and submit an online enrollment packet and pay the $50.00 enrollment fee and additional registration fees.

 

If enrollment in a class is full, an Achiever may be placed in a waiting pool. Parents will be notified if an opening occurs during that school year. The Renaissance Academy Prep School for Boys admissions application is year specific. If an Achiever is not enrolled during the school year in which he applied and would like to be considered for enrollment the following school year, a new application must be submitted along with the required records and recommendations.

 

Grounds for Reversal of Acceptance

In general, two circumstances may cause the school to reverse a prior decision to accept an Achiever. Acceptance may be reversed if there is evidence that information provided the school has been falsified. In the event that an attempt has been made to gain acceptance by falsifying information, the Achiever will not be permitted to attend school even if a prior acceptance has been granted. This includes information obtained from written records as well as from comments made during interviews.

 

Acceptance may be reversed if an Achiever fails to show up for school when anticipated (such as the first day of school) and no contact has been made to account for the absence. An Achiever who is absent five (5) days without notification from a parent will be withdrawn from the school and his or her seat will be given to another Achiever.

 

If an Achiever withdraws after school begins, the parent or legal guardian is responsible for paying a $500 withdrawal fee which covers curriculum costs. In addition, if an Achiever re-enrolls for the upcoming school year and withdraws before June 1st, the parent or legal guardian is responsible for paying a $500 withdrawal fee which covers curriculum costs.

 

Parent or legal guardian who wish to withdraw or transfer their enrolled achiever, a permitted a copy of the last report card. School records are only released to the requesting school and not to the parent or legal guardian.

 

On-Going Admissions Requirements for Current TRAPSFB Families

Current TRAPSFB families must annually re-enroll online. This re-enrollment includes the online enrollment packet, and parents are required to sign the TRAPSFB Statement of Faith, Corporal Punishment Agreement, and Parental Commitment Agreement each year.

 

Parents and Achievers in grades 5-12 must also sign the TRAPSFB Conduct Agreement on an annual basis.

 

Every three years, parents are expected to meet with the Headmaster at the end of the school year. The purpose of the meeting is to increase communication and receive input from the parents about their TRAPSFB experience. At the same time, parents will be asked to reaffirm their commitment to the ideals of TRAPSFB and expectation of parents as our partners in Christian education.

 

Notice of Nondiscriminatory Policy as to Achievers

The Renaissance Academy Prep School for Boys admits Achievers of any race, color, national and ethnic origins to all the rights, privileges, programs and activities generally accorded or made available to Achievers at the school. It does not discriminate on the basis of race, color, national, or ethnic origin in administration of its educational policies, admission policies, scholarship programs and athletic and other school administered programs.